Adding an Item with Minimal Information
Reference Number: AA-00282 Views: 6964 Created: 2012-12-14 12:46 Last Updated: 2013-10-16 10:54 0 Rating/ Voters

NOTE: An Inventory Item Record holds information about a particular product, and can contain a tremendous amount of information, but this article will help you add just a bare bones item record with minimal information.  For additional information about inventory records, please see your main Artisan POS User's Manual, Chapter 6.

Where do I go?  Item Record Screen  NOTE

Where do I go?

From the Artisan POS Main Menu=>Inventory & Pricing=>Inventory Records=>Item Records (Products)
ALT + G => I (using your GO menu)


Use F3 to create a new item, or find an existing item and edit using F4. 

Item Record Screen

This is the main Item Record screen. Only a few fields are required; all the rest are optional. The bare minimum required fields are listed below:

Item Code (SKU), Item Description, Category Code, Vendor Code, Pricing Model, Standard Cost, Retail Price, Inventory Tracking, and--if you will be tracking inventory for this item--Quantity On Hand.

Item Code - In most cases this is set to <<AUTO>>, which will automatically be replaced by a generated unique code according to your configured Numbering Schemes. If you prefer, you can manually enter a code instead.

Item Description - Enter the description that best matches the item.

Category Code - Enter the code for the category this item belongs in. (Use F2 to search, or just type in the code.)

Vendor Code - Enter the code for the vendor where you purchased this item. (Use F2 to search, or just type in the code.)

Pricing Model - Select the pricing model that best suits this item. You will find more information on pricing models in section 6.1.3 of the Artisan POS Users Manual. The simplest model is "Set Manually"

NOTE: If this is a consignment item, you must change the Pricing Model to one of the Consignment pricing models.

Standard Cost - Enter the cost you purchased this item for. (Change this later if your normal purchase price for new units changes.) If you're using consignment based on percentage split, the cost will be calculated for you automatically.

Retail Price - Enter the amount you wish to sell this item for, unless you are using a pricing model that calculates the price for you.

Inventory Tracking - If you wish to track the quantities for this item then you will want to have inventory tracking turned on, other wise set Inventory Tracking to Off. (Even with inventory tracking off, you'll still get sales numbers and history; it just won't try to keep on-hand counts and remind you when your're out of stock.)

Quantity on Hand - This is the number of items you currently have on hand (immediately available to sell). Do not include counts for units you haven't received yet. You will add those later when they quantity here (and selecting Receiving as the reason).


As you can see we have used very few of the fields available in the Item Record screen. This instruction is intended to show you the minimum amount of information required for an item record to be created. This can be helpful when you are first starting out of if you do not have all the information available for a specific item.

As always, we recommend that you use Artisan POS and all its available features correctly as described in the Artisan POS User's Manual.

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